Data Protection Information Fresenius Training

Fresenius ❤️ you

The processing of personal data is subject to the EU General Data Protection Regulation (“GDPR”). This data protection information informs you about how Fresenius SE & Co. KGaA ("we" or "Fresenius") processes personal data of yours ("you") regarding your participation in the Fresenius Training Offer und the performance of trainings.

By “personal data” we mean any information related to you.

By “processing” we mean any operation which is performed on personal data, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

We take the protection of your personal data very seriously. All processing of personal data by us is governed by the General Data Protection Regulation of the European Union (“GDPR”). This Data Protection Information informs you about how we process your personal data.

With this data protection information we explain to you in detail,

  • Who is responsible for processing your personal data and who you can contact if you have questions or complaints (section 1)
  • How we collect your data, what data we collect and for what purposes we process this personal data (sections 2.1 and 2.2)
  • The legal basis on which we base this (Section 2.3)
  • To whom we may transfer your data (Sections 3 and 4)
  • How long we store your data (section 5)
  • How you can update, correct or even delete this data and exercise other rights in relation to your data (section 6)
  • Why we need to obtain your data (section 7)
  • Which cookies we use (section 8) and
  • Further information and contact (section 9)

1. Controller and contact

1.1 Controller

The controller and responsible entity for processing of personal data is:

Fresenius SE & Co. KGaA,
Else-Kroener-Straße 1,
61352 Bad Homburg vor der Höhe, Germany
E-mail: training@fresenius.com

1.1 Data Protection Officer

We have designated a data protection officer. You can contact the data protection officer for all requests and questions concerning your personal data via:

Fresenius SE & Co. KGaA
Data Protection Officer
Else-Kröner-Straße 1
61352 Bad Homburg
Germany
E-mail: dataprotectionofficer@fresenius.com

2. Processing of personal data

2.1 How we collect your data

In the course of using the websites, we collect and store certain data automatically. This includes: the IP address or device ID assigned to the respective terminal device, which we require for the transmission of requested content (e.g. in particular content, texts and images), the type of respective terminal device, the URL of the previously visited website, the browser type and operating system used, as well as date and time.

We process personal data you provide to us when you fill in the mandatory fields in the contact formula for registration and such data you provide to us when participating in the training. Such personal data include your first name, last name, your email-address, your employee ID as well as freely given data such as you age and data referring to your contract start. Furthermore, we process information referring to your department, cost centre, role, your supervisor, your invoice as well as freely given information regarding your professional and disciplinary leadership. Regarding your registration we process your user-ID and further registration data, if any.

2.2 Purposes of Processing

We process the personal data you provided to us through the aforementioned ways for the purpose of using the website, to enable you to participate in the Fresenius Training and to enable Fresenius to offer and conduct the Fresenius Training.

2.3 Legal Basis for Processing

Your personal data is processed on the basis of legal regulations that allow data processing because it appears necessary to carry out the employment relationship (Art. 88 GDPR, § 26 para. 1 BDSG), because it is necessary for the provision of the website/service required yor you (Art. 6 para. 1 lit.b GDPR) or because we have a legitimate interest in enabling you to participate in and enable us to carry out the training without your overriding interest (Art. 6 para. 1 lit. f GDPR).

3. Possible recipients or categories of recipients of your personal data

In order to fulfill these purposes, we may need to share your personal information with others. These are service providers, i.e. companies that offer us the products and services provided, such as providers of IT systems and IT support. Furthermore, your data can be passed on to trainers who carry out the training with you. In addition, it is also possible for your personal data to be passed on to service providers for entertainment and room booking. They can also be passed on to hotels for any necessary room bookings.

4. International data transfers

In addition to the cases expressly mentioned in this data protection notice, any necessary transfer of personal data to recipients domiciled outside the European Economic Area shall in principle take place in compliance with the supplementary requirements of Art. 44 et seq. GDPR.

Generally, corresponding contracts are concluded with these recipients, which contain the EU Standard Contractual Clauses issued by the EU Commission to secure such international data transfers. The EU Standard Contractual Clauses used can be viewed here:

Your personal data may also be transferred to recipients in countries for which the European Union has already decided that European data protection requirements will be met. These are currently Argentina, Canada, New Zealand, Switzerland and Uruguay. A complete list of the countries with adequacy decisions can be found on the following page of the Hessian Data Protection Authority:

https://datenschutz.hessen.de/datenschutz/internationales/angemessenheitsbeschl%C3%BCsse

Ultimately, personal data can be transferred on the basis of an exception according to Art. 49 GDPR.

5. Retention period

Your personal data will be anonymized by an automated process six (6) months after the end of the training. This means that the registration remains in the system as a data record, the personal data will be deleted.

6. Your rights and your personal data

You have the following rights with respect to your personal data:

6.1 Right of access

You have the right to request from us information on which personal data about you we process at any time[1].

6.2 Right to rectification of incorrect data

If data about you is inaccurate, you have the right to obtain from us rectification of such data without undue delay[2].

6.3 Right to erasure

Under specific requirements you have the right to request from us the erasure of your personal data. In particular you may ask us to erase personal data, if (i) it is no longer necessary in relation to the purposes for which it was collected or otherwise processed; (ii) the personal data has been unlawfully processed, (iii) you object to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, (iv) the personal data has to be erased for compliance with a legal obligation in Union or Member State law to which we are subject or (v) you withdraw your consent on which the processing is based and there is no other legal ground for the processing[3].

This does not affect the opportunity that you can delete your data independently within your profile. In this case your data will be deleted immediately and irrevocably.

6.4 Right to restriction of processing

You have the right to obtain from us restriction of processing, where one of the following applies: (i) The accuracy of the personal data is contested by you, processing will be restricted for a period enabling us to verify the accuracy of the personal data, (ii) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead, (iii) we no longer need the personal data for the purposes of the processing, but are required by you to keep them for the establishment, exercise or defence of legal claims or (iv) you have objected to processing pursuant to Art. 21(1) GDPR and the verification whether our legitimate interests override yours is pending[4].

6.5 Right to data portability

You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format[5].

6.6 Right to object

Pursuant to Art. 21 GDPR, you have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point e) or f) of Art 6 para. 1 GDPR. We will no longer process your personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing serves the purpose of establishing, exercising or defending legal claims.

In all of the above cases, please use the contact form or send your request to the postal or email address stated above.  

6.7  Right to lodge a complaint

You also have the right to lodge a complaint with a supervisory authority. The responsible supervisory authority for Fresenius is:

Der Hessische Beauftragte für Datenschutz und Informationsfreiheit
Gustav-Stresemann-Ring 1
65189 Wiesbaden

7. Why we need your personal data

We need your personal data, otherwise we cannot guarantee that the training will run smoothly. Only by providing your personal data we do have the opportunity to properly plan and manage the training.

8. Cookies

We use cookies to ensure that our website functions properly.
 
We therefore use so-called session cookies to maintain a usage session. Session cookies are small units of information in which a randomly generated identification number, the so-called session ID, is stored. These are saved in the main memory of your computer. Information about its origin and the storage period is also stored in a session cookie. These cookies cannot save any other data. The session cookie used here bears the designation "ci_session" and is automatically and immediately deleted as soon as you close our website again. You cannot deselect this session cookie, as it is required for the proper use of the website.
 
The processing of the data takes place on the basis of legal regulations, which permit the data processing, because it is necessary for the intended and comprehensive provision of the website as well as the functionalities offered on it (Art. 6 Abs. 1 lit. b GDPR).
 

9. Further information for specific situations and contact

This data protection information informs you exclusively about the processing of personal data when participating in the Fresenius Training. Please be aware that we also might process your personal data in different contexts. Please see the respective specific information on the processing of your personal data in these situations.

If you have any questions on data protection at Fresenius, please contact us at dataprotection@fresenius.com.

[1] Art. 15 GDPR
[2] Art. 16 GDPR
[3] Art. 17 GDPR
[4] Art. 18 GDPR
[5] Art. 20 GDPR

Data Protection Information Fresenius Training